My brother and I stayed here for two nights at the start of spring vacation. We flew into San Juan, stayed at the Hotel El Convento, then drove to Rincon and spent a week there. The hotel is beautiful. It is very well maintained, and we were very comfortable. I use a wheelchair, so we stayed in Room 501, which is their accessible room. It worked very well for us-it was kind of crowded with the bed and the rollaway, but it was a beautiful room, there was a lovely view, and the bathroom was indeed accessible. Accessibility was iffy in the rest of the hotel-if you are traveling with someone, as I was, no problem. To get to the restaurant, we had to navigate a steep step. Coming into the hotel, there is a very steep ramp that I was unable to navigate on my own. But the staff seemed very kind and helpful (Jaime was very nice).
However, a really serious customer service issue arose. I had decided to rent a beach wheelchair to use during my trip and I found a rental company able to supply such a chair. They asked if the Hotel El Convento would be willing to serve as the drop-off/pick-up point for the chair-the company would drop the chair at the hotel, we would pick it up and take it with us to Rincon, then at the end of our trip we would leave it at the hotel for the rental company to pick-up. I sent email to the hotel, and Carlos J. Gomez replied: "There will be no problem in receiving the wheelchair from the rental company. Our guest services staff has been alerted to its delivery on the 4th, and it will be safely stored until you need it. The same would apply on the 12th. After you drop it off, we shall keep it stored safely until it is picked up." When we checked out on Sunday, April 6, my brother asked at the front desk regarding the beach wheelchair. He was told that it had not been delivered. I thought there must have been some misunderstanding, so I went to the front desk to inquire. I was told with certainty that no beach wheelchair had been delivered to the hotel. When I seemed doubtful that she understood and tried to explain further, the woman at the desk stated "There is nothing like that here, and I would be the one to know." I was hugely disappointed,but it was Sunday, and I didn't have the contact information of the rental company with me. So I decided to try to have the best time I could under the circumstances.
When I returned to work Monday, April 14, I contacted the rental company, expressing my disappointment at the misunderstanding. The person who'd helped me with the rental told me that the beach wheelchair was indeed delivered to the hotel on April 4. She also said that it was a brand-new chair, but when it was picked up on April 12, there was sand on it-so someone had used it. Since I'd paid $395 for the rental, I forwarded her email to the hotel, attached my copy of the invoice, and very politely made it clear that I expected them to reimburse me. I sent that message first thing Tuesday morning. When I still had not received any response by Friday, I sent the same message again, adding that if I didn't hear back I would file a complaint with the Better Business Bureau of Puerto Rico; and whether the matter was resolved to my satisfaction or not, I would be posting my experience on TripAdvisor. Finally, Judith Gantenbein contacted me to apologize for the "inconvenience of not having the beach wheel chair available." Her email said, "My reason to call you via phone today was simply to tell you that we did receive your previous e-mail and that we are working on the solution to come to an agreement with you. Inquires to find out what had happened took a little longer then I anticipated. And I apologize for this delay as well. I will be contacting you via e-mail soon. Should you have any additional questions, please do not hesitate to contact us." I was amazed. I really am not the kind of person who always complains about customer service, I have worked in customer service and it's rough. But this was truly amazing to me. I waited two more days, then I sent them a note to say that they really needed to reimburse me immediately. Finally, a week after my initial request, Carlos Gomez responded, agreeing to reimburse me and apologizing for the delay, saying that they were really busy, but he knew it was no excuse. He also said that he would like to take me to lunch the next time I found myself in San Juan! I decided to let it go, because he did finally credit my card, but it really made me angry to be told that the delay was because they were busy doing their jobs-I am a customer, so dealing with my concerns is their job. I still have no idea what happened. I still don't understand why they said they didn't have the wheelchair when they did. Who used it??
I made certain choices for my vacation with the idea in mind of having a beach wheelchair. In Rincon, we stayed at an inn on the ocean with a beautiful swimming pool. We could have stayed someplace less expensive, but we wanted to be by the water. The particular beach wheelchair I rented allows for access to the beach AND to swimming pools. So I was expecting to be able to swim every day. Instead, I was able to swim in the ocean only once, the day we visited the Mar sin Barreras facility at Boqueron (they have beach wheelchairs there for disabled visitors). The entire time I was in Puerto Rico, I was able to look at the ocean, but I was not able to go for walks on the beach with my brother, I was not able to swim in the ocean more than once, I was not able to swim in the pool. It was kind of like going to the mountains for a ski trip, and the hotel gives your skis to someone else, and there isn't a single pair available for rental. So you're in ski heaven, but YOU can't ski, you can only bundle up, enjoy the weather and watch everybody else. Thanks, Hotel El Convento. If you had answered my email, explained what happened, and refunded me promptly, I would have given you credit for caring about your customers--mistakes happen. As it is, I think you were trying to take advantage of me. I don't believe you had any intention of answering my email, and if I hadn't persisted, you would never have responded.
This review is the subjective opinion of a TripAdvisor member and not of TripAdvisor LLC.
Management Response
ElConvento, General Manager, Efrain Rosa
(Management representative)
May 20, 2008
We regret that a miscommunication in our customer service department limited your full enjoyment of Puerto Rico and deeply apologize for the inconvenience and late responsiveness.
In regards to your comments stating that we were trying to take advantage of you, we strongly disagree. It is, and has always been, our sincere intention to exceed guests satisfaction at all times, doing so with a willing attitude and integrity.
I remain available to you if you wish to discuss this matter further. You may reach me at the hotel at 787-723-9020 or my email address erosa@elconvento.com.
Regards,
Efrain Rosa, General Manager
This response is the subjective opinion of the management representative and not of TripAdvisor LLC.